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10th Annual Smiles for Sophie Forever Birthday Bash and Dash

5K and 1.5 Mile Run/Walk

Tuesday, July 4, 2017 at 9:00 a.m.

Walker Road Park 31621 Walker Road

Avon Lake, 44012


Racing towards freedom from

pediatric brain cancer! 

 

   

General Information

Welcome to the 10th Annual Birthday Bash and Dash! Again, we invite you to begin celebrating your freedom on the Fourth of July with us and help us realize the possibility of one day celebrating every child's freedom from pediatric brain cancer.

Like the last nine years, the Birthday Bash and Dash is a great way to kick off your 4th of July holiday. The celebration of our nation and the birthday of Sophie Quayle, whose memory the event honors, will begin at 9:00 a.m. with the 5K and 1.5 mile run/walk. The course will travel the same roads Sophie traveled in her short life, and will again pass by her home on Leeward Court. Typical and traditional birthday party fun, after the run/walk will feature activities for the children. Face-painting, bounce houses, a 50-yd dash, a kids' obstacle course, and more will provide entertainment for the little ones. A wrist-band donation for each non-race registered child will guarantee participation in all the special activities. Food and refreshments will also be available for purchase. No birthday celebration would be complete without cupcakes, which will bring an end to the party. By noon, all participants will be ready to continue their holiday at home with family and friends.

Deadlines:
Hotel room block cut-off: June 3, 2017
Early-bird registration closes (guarantees t-shirt): June 16, 2017
Corporate sponsor/fundraiser advertising deadline: June 15, 2017
Mail-in entries: must be received by June 28, 2017
Online registration closes: June 30, 2017 (9:00 a.m. EST)

NEW this year:
All participants who register by the early-bird registration date of June 16, 2017 will be guaranteed a race logo T-shirt that will be available in either a unisex cut (S-XXL and YS-YL) or a women's cut (S-XXL). So, be sure when you register online or via mail-in registration, you make your choice of 2017 Bash and Dash T-shirt! Only participants who sign up by the early bird registration date of June 16, 2017, are guaranteed a race T-shirt. All others who register after June 16 will have access to a limited quantity of race logo T-shirts, on a first come, first-served basis. 

Register Today!
There are two ways to register for the event --- by downloading and sending in the registration form or online through RunSignUp. The links are provided below and both have additional information on the event.

Download registration form | Online registration
Pledge formCorporate sponsorship/Gift in-kind formsDonate

LATEST ANNOUNCEMENTS

RACE UPDATE AS OF JUNE 23, 2017

Help us meet our goal by fundraising!!

If you have registered for the race, a fundraising page was automatically created for you. If you choose to customize the page, you can do so by logging in to your RunSignUp account. If not, the page already has verbiage about the foundation so you can share the link as is with all your friends and family! We would love it if all of our almost 500 registrants could raise at least $100 on our behalf!!

And there's something in it for you too! If you raise at least $100, you will receive Bash and Dash exclusive merchandise! And if you raise $250, you will be entered into a drawing for a $500 Amazon gift card!!

You have nothing to lose, so give it a try! It's easy to do and you probably have 10 friends who could spare $10! Or 25 friends with $10 to spare!

You can also fundraise from afar and you don't have to be present on race day to be eligible for the incentives.

If you have any questions about fundraising, please contact Sarah.

We thank you for supporting SFSF and the 10th Annual Bash and Dash!!

Packet Pick-Up: There will only be one early packet-pick up this year. To ensure a smooth race morning and to have plenty of time, we highly recommend picking up your race materials at the early packet pick-up. If you can't make the early packet pick-up, packet pick-up, and same-day registration, will be available on race morning from 7:00-8:30am at Walker Rd Park.

Early Packet Pick-Up:
July 3, 2017
4:00-7:00pm
FMU Fitness
1022 Jaycox Rd
Avon, OH

Race day parking: There will be a limited number of parking passes available for the lot at Walker Rd Park for a $5 donation. They will be available first come, first served beginning at the early packet pick-up on July 3. If any remain after packet pick-up, they will be available at the entrance to Walker Rd Park on race morning. All holding parking passes must be in the lot by 8:30am as the police will be shutting down the road into the park at that time.

Otherwise, all other parking will be at Holy Spirit Catholic Church at the corner of Walker Rd and Lear Rd. From there you will catch a shuttle to the back entrance of Walker Rd Park for a short walk into the park.

RACE UPDATE AS OF FEBRUARY 2017

ATTENTION: NEW this year...we are using RunSignUp for all race registrations and event fundraising! We are excited to test out this new event platform and hope it will streamline the process for all participants. 

There are a few differences compared to Active.com that we have used in the past, so please, if you have any questions do not hesitate to email Sarah 

First, you can register multiple individuals under one account and they will each have their own individual fundraising page...even all the kids  under 18! Second, during registration you can customize your fundraising pages and can also create a team fundraising page that all individual pages set up as part of registration will be linked to. 

If you do not customize during registration, you will also have the option via the registration and fundraising confirmation emails, to customize your page (which will include goal setting, a message to your potential donors and a picture) and share your fundraising page. You will also be able to access your event(s) and your fundraising page(s) with your RunSignUp login.

As far as the actual fundraising for SFSF for the Bash and Dash, we still very much appreciate each and every donation that you solicit on our behalf, however, again this year, any offline donations you collect (checks or cash), will need to be mailed to SFSF so we can enter it on your fundraising page. In years past, there was a link for each fundraiser to add these to their own pages, but the new system does not allow it. We promise to respond in a timely fashion once we receive your offline donations, so that your current fundraising total will show up on your page. If you collect cash donations, please use the pledge form and be sure to include it when you send or drop off your donation. Especially if you choose to keep the cash and write your own check. That way we can be sure to list each donor and their amount accordingly.

Offline donations should be mailed to:
SFSF
31722 Leeward Ct
Avon Lake, OH 44012

If you have any questions about fundraising and using the new system, please do not hesitate to email Sarah.

Sponsors and Donors

We were fortunate to receive so many generous donations for the previous year’s event and could not have held such amazing events without the support of so many businesses and families. If you would like to be a sponsor or make a gift-in-kind donation for the 10th Annual Smiles For Sophie Forever Birthday Bash and Dash, please click on the links below for more information and complete the applicable forms so that we can recognize you for your generosity.

- Letter to corporate sponsors/gift in-kind donors
- Corporate sponsorship/gift in-kind forms

Volunteers
The Bash and Dash is only made possible by an endless number of volunteers and for that we are so grateful! If you'd like to help out this year, either with pre-race planning, working packet pick-up, or working on race day, please email Tru Pace, our volunteer coordinator, or sign up online (sign-up coming soon!) for a shift/job you'd like to work. Soon we will have a link in the upper left section of this page to Sign-Up Genius. Listed there will be all the jobs we need help with, for packet pick-up and for race day. Until then, please just email us and let us know how you'd like to help and when. No job is too small when it comes to this event!! Thanks so much!!
Become a Fundraiser!

It's exciting to be planning our TENTH Bash and Dash, but what's more exciting is the fact that so many participants join our cause each year as loyal SFSF supporters. This Annual Birthday Bash and Dash is the major fundraiser for Smiles For Sophie Forever, and meeting our three-fold mission takes work, commitment, and a united effort. As our Foundation grows, so does the list of those who are seeking our help and financial assistance. So this year, we once again implore you to not only participate by registering for the event, but to participate fully by donating and by creating your own personalized fundraising page.

Upon registration, a individual fundraising page will automatically be created for you. You can choose to customize the page during registration or after via the link in the confirmation email, or just use it as it. Then all you need to do is share your page with your family and friends...do you have TEN friends who would donate $10 to your efforts? To our efforts to help families with children diagnosed with pediatric brain cancer, to support St. Jude, and to help fund pediatric brain cancer research? Please choose to be a fundraiser. It takes little effort, but lots of love!

A fundraising page will be created for all registrants, however, it is your choice to use it to help us meet this year’s goal.

As a BASH AND DASH INDIVIDUAL FUNDRAISER* you will get:

  • A customizable online fundraising page
  • Exclusive 10 year race merchandise when you raise $100
  • Entry into a drawing for a $500 Amazon gift card when you raise $250
*Fundraisers need not participate on race day, fundraising deadline is July 3, 2017

HERE’S HOW:

ONLINE OPTION:

Fundraise as a team:
Gather your co-workers, gather you family, gather your neighbors, gather your friends and create a team for the 10th Annual Birthday Bash and Dash!! Creating a team is a great way to have fun as a group for this event, and is also a great way to help raise money to meet the $100,000 goal for this year’s Birthday Bash and Dash!!

Here are the steps to create a team:

  1. Recruit your members
  2. Select a team captain
  3. Delegate captain to create the team AND the team fundraising page during registration via RunSignUp    
    1. After choosing event, select light blue box that says "GROUP/TEAM"
    2. Select dark blue box that says "Create new group/team"
    3. Follow prompts to create team
    4. In fundraising section, customize your individual fundraising page AND create/customize a team fundraiser (note, you will also have an option to customize your pages after registration is complete)
  4. Register as member of the team for the event via RunSignUp
    1. After choosing event, select the light blue box that says "GROUP/TEAM"
    2. Under the dark blue box that says "Join existing group/team," select your team from the existing list
    3. In fundraising section, customize your individual fundraising page AND join your team fundraiser from the drop down list 
    4. Use the team's main fundraising page to solicit donations or
    5. OPTIONAL: Use your individual fundraising page, which will automatically be created when you register and will be linked to your team page.  

So gather your team, register your members, create your fundraising page, and join us for a great cause: CONFRONTING PEDIATRIC BRAIN CANCER.

Fundraise as an individual:
If you don’t want to join a team, you can still fundraise as an individual. When you register for the event, an online fundraising page will automatically be created for you. During registration you can customize your fundraising page or once your registration is complete, you will receive an email from RunSignUp with links to customize your online fundraising page (and you can always login later to your RunSignUp account at any time to customize your page). Once you’ve had a chance to personalize your page (or use the generic page) email the webpage out to all your friends and family and help us reach the $100,000 goal!!

Fundraise without registering for the race:
If you'd like to help us reach our $100,000 goal for this year's event, but are unable to attend or don't want to register for the race, you can still help us by creating an online fundraising page. Simply go to the main event registration page and select the grey tab down the left-hand side that says "Become a Fundraiser." From here you can create and customize your individual fundraising page, create and customize a team fundraising page, or join an existing team.  

MAIL-IN OPTION:
If you don’t want to register online, you may download, print and mail in the registration form. In order to also become a fundraiser if you register via the mail-in option, follow the instructions above to "Fundraise without registering for the race" to create and customize your fundraising page.

SOLICITING DONATIONS IN PERSON:
If you’d prefer to help us fundraise by soliciting your donations in person, you can download and print out the pledge form to track your donations. You do not have to register for the race nor attend the day's festivities to help us fundraise! All checks should be made out to Smiles For Sophie Forever. You can mail in your pledge form and donations to the address on the form. Please mail in your pledges as you receive them in order to be eligible for fundraising prizes.
 

THANK YOU!

It is through these individual fundraising pages that we were able to exceed our fundraising goal for our inaugural event, so please consider creating a page to help us meet our $100,000 goal for this 10th year of the Birthday Bash and Dash!!

If you have any questions about creating a team, a personal fundraising page or any other questions related to fundraising for this year’s event, please contact Sarah at sarah@smilesforsophieforever.org


DONATE NOW:
If you are unable to participate in this year's event but would like to help us reach our $100,000 goal, you can make a donation online through the Bash and Dash main event fundraising page. We appreciate your continued support and could not do it without the generosity of so many!

Click here to donate to the 2017 SFSF Birthday Bash and Dash

 

Hotel Information

The following hotels have room blocks for July 3. Please ask for the Smiles For Sophie Forever room block.

Red Roof Inn (book by June 3, 2017)
Grab and go breakfast
29595 Clemens Rd
Westlake, OH 44145
1-800-733-7663
$59.49 - two double beds/two adults; $63.74 - 3 adults; $67.99 - 4 adults

Cambria Hotels and Suites Avon-Cleveland (book by June 3, 2017)
Indoor Pool
35600 Detroit Rd
Avon, OH 44011
440-695-1270
$109 - Double queen suite (includes sofa sleeper)
$109 - King suite (includes sofa sleeper)

Residence Inn Cleveland Avon at The Emerald Event Center (book by June 3, 2017)
Complimentary breakfast buffet
Indoor Pool
33040 Just Imagine Dr
Avon, OH 44011
440-937-0909
$129 - king suite (king bed and sofa sleeper)
$139 - queen suite (2 queen beds and sofa sleeper)

Doubletree Cleveland-Westlake (book by June 12, 2016)
Indoor pool
1100 Crocker Rd
Westlake, OH 44145
440-871-6000
$119 - 2 double beds

Sonesta ES Suites Cleveland Westlake (book by June 3, 2016)
Outdoor pool
Complimentary breakfast buffet
30100 Clemens Rd
Westlake, OH 44145
440-892-2254 (Call 1-800-SONESTA to make reservations)
$109 - Studio king suite (king bed and sofa sleeper)
$119 - Studio two queens suite (two queen beds and sofa sleeper)

 

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