August 22, 2014
Birthday Bash and Dash

7th Annual Smiles For Sophie Forever Birthday Bash and Dash    
5K and 1.5 Mile Run/Walk
Friday, July 4, 2014 at 9:00 a.m.
Walker Road Park
31621 Walker Road
Avon Lake, 44012

 

 

Racing towards freedom from

pediatric brain cancer! 

 

   

LATEST ANNOUNCEMENTS

PACKET PICK-UP: There will only be one early packet pick-up this year. It will be on Wednesday, July 2, at Holy Spirit Catholic Church in Avon Lake, OH from 5-8 p.m. We highly encourage you to pick up your race materials early to avoid a delay on race morning. If you can't pick up your packet on July 2, packet pick-up will be open on race day, July 4th, from 7-8:30 a.m.

We will again have parking passes available, first come, first serve for the parking lot at Walker Rd Park. The passes will be available for a $5 minimum donation. If there are any remaining passes after early packet pick-up, they will be available for donation at the entry to the park on race morning. All cars must be in the parking lot at Walker Rd Park by 8:30 a.m. on race morning. Alternate parking will be at Holy Spirit Catholic Church.

ATTENTION: Active.com has changed the system they are using for events and fundraising for the events. You will still be able to access your event and your fundraising page with your old active.com login, however things will look a lot different than in years past. You can still customize your fundraising pages, however not to the degree you have in the past. You will be able to add a picture and change the text on the page, but that's about it. 

As far as fundraising for SFSF for the Bash and Dash, we still very much appreciate each and every donation that you solicit on our behalf, however, this year, any offline donations you collect (checks or cash), will need to be mailed to SFSF so we can enter it on your fundraising page. In years past, there was a link for each fundraiser to add these to their own pages, but the new system does not allow it. We promise to respond in a timely fashion once we receive your offline donations, so that your current fundraising total will show up on your page. If you collect cash donations, please use the pledge form and be sure to include it when you send or drop off your donation. Especially if you choose to keep the cash and write your own check. That way we can be sure to list each donor and their amount accordingly.

Offline donations should be mailed to:
SFSF
31722 Leeward Ct
Avon Lake, OH 44012

If you have any questions about fundraising and using the new system, please do not hesitate to email Sarah.

General Information

Welcome to the 7th Annual Birthday Bash and Dash! Again, we invite you to begin celebrating your freedom on the Fourth of July with us and help us realize the possibility of one day celebrating every child's freedom from pediatric brain cancer.

Like the last six years, the Birthday Bash and Dash is a great way to kick off your 4th of July holiday. The celebration of our nation and the birthday of Sophie Quayle, whose memory the event honors, will begin at 9:00 a.m. with the 5K and 1.5 mile run/walk. The course will travel the same roads Sophie traveled in her short life, and will again pass by her home on Leeward Court. Typical and traditional birthday party fun, after the run/walk will feature activities for the children. Face-painting, bounce houses, a 50-yd dash, a kids' obstacle course, and more will provide entertainment for the little ones. A wrist-band donation for each non-race registered child will guarantee participation in all the special activities. Food and refreshments will also be available for purchase. No birthday celebration would be complete without cupcakes, which will bring an end to the party. By noon, all participants will be ready to continue their holiday at home with family and friends.

Deadlines:
Hotel room block cut-off: Residence Inn and Suites - June 3, 2014; Hampton Inn – June 3, 2014; Red Roof Inn - June 6, 2014; Extended Stay America - book ASAP, based on availability only
Early-bird registration closes (guarantees t-shirt and goody bag): June 11, 2014
Corporate sponsor/fundraiser advertising deadline: June 10, 2014
Mail-in entries: must be received by June 27, 2014
Online registration closes: July 1, 2014 (midnight EST)

Returning this year:
Optional shirt upgrade for $5! All participants who register by the early-bird registration date of June 11, 2014 will get a basic race logo T-shirt; however again this year is the option to upgrade to soft-style T-shirt, which comes in both a women's fit and men's fit (adult sizes only). So, be sure when you register online or via mail-in registration, you make your choice of 2014 Bash and Dash T-shirt! Only participants who sign up by the early bird registration date of June 11, 2014, are guaranteed a race T-shirt. All others who register after June 11 will have access to a limited quantity of basic race logo T-shirts, on a first come, first-served basis. 



Register for the Birthday Bash and Dash:
There are two ways to register for the event --- by downloading and sending in the registration form or online through active.com. The links are provided below and both have additional information on the event.

Download registration form | Online registrationPledge formCorporate sponsorship/Gift in-kind formsDonate

Become a Fundraiser!

It's exciting to be planning our SEVENTH Bash and Dash, but what's more exciting is the fact that so many participants join our casue each year as loyal SFSF supporters. This Annual Birthday Bash and Dash is the major fundraiser for Smiles For Sophie Forever, and meeting our three-fold mission takes work, commitment, and a united effort. As our Foundation grows, so does the list of those who are seeking our help and financial assistance. So this year, we once again implore you to not only participate by registering for the event, but to participate fully by donating and by creating your own personalized fundraising page.

Upon registration, a individual fundraising page will automatically be created for you. You can choose to customize the page, or just use it as it. Details on customizing the fundraising page will be emailed to you from Active. Then all you need to do is share your page with your family and friends...do you have FIVE friends who would donate $20 to your efforts?... to our efforts to help families with children diagnosed with pediatric brain cancer, to support St. Jude, and to help fund pediatric brain cancer research? Please choose to be a fundraiser. It takes little effort, but lots of love!

A fundraising page will be created for all registrants**, however, it is your choice to use it to help us meet this year’s goal.
**If you register multiple members under one active.com account, you will get one customizable fundraising page per account.

As a BASH AND DASH FUNDRAISER* you will get:

  • A customizable online fundraising page
  • Dri-fit SFSF fundraising shirt for raising $100**  
  • Entry into a drawing for one of three prizes for raising $500** 
*Fundraisers need not participate on race day 

**Shirt and drawing for individual fundraisers (if part of a team, each individual on the team is eligible by raising funds on their individual page which is linked to the team page); fundraising deadline to be eligible for incentives is midnight on July 3, 2014.


HERE’S HOW:

ONLINE OPTION:

Fundraise as a team:
Gather your co-workers, gather you family, gather your neighbors, gather your friends and create a team for the 7th Annual Birthday Bash and Dash!! Creating a team is a great way to have fun as a group for this event, and is also a great way to help raise money to meet the $50,000 goal for this year’s Birthday Bash and Dash!! New this year will be a fundraising incentive for the team that raises the most money!

Here are the steps to create a team:

  1. Recruit your members
  2. Select a team captain
  3. Delegate captain to create the team via Hermes/Active (check circle to "Create a New Team" in the Team Information section) and register for the event
    1. Create team name in drop down box
  4. Delegate captain to customize main team fundraising page (follow link in email from active.com after team captain registration is complete)
  5. Register as member of the team for the event via Hermes/Active (check circle to "Join a Team" in the Team Information section)
    1. Choose the team to join from the drop-down menu 
    2. Use the team's main fundraising page to solicit donations or
    3. OPTIONAL: Use your individual fundraising page, which will automatically be created when you register and will be linked to your team page.  

So gather your team, register your members, create your fundraising page, and join us for a great cause: CONFRONTING PEDIATRIC BRAIN CANCER.

Fundraise as an individual:
If you don’t want to join a team, you can still fundraise as an individual. When you register for the event, an online fundraising page will automatically be created for you. Once your registration is complete, you will receive an email from active.com with instructions on how to customize your online fundraising page. Once you’ve had a chance to personalize your page (or use the generic page) email the webpage out to all your friends and family and help us reach the $50,000 goal!!

Fundraise without registering for the race:
If you'd like to help us reach our $50,000 goal for this year's event, but are unable to attend or don't want to register for the race, you can still help us by creating an online fundraising page. Simply go to the main event registration page and for the category select "Fundraise only." By completing the steps of the registration, you can either create an individual fundraising page, create a team, or join a team. After your registration is complete, you will receive an email from active.com with the link to your fundraising page and instructions on how to customize your page.  

MAIL-IN OPTION:
If you don’t want to register online, you may download, print and mail in the registration form. Once Hermes receives your registration form and enters your information into the Active system, you will receive an email from active.com with instructions on how to customize your fundraising page.

SOLICITING DONATIONS IN PERSON:
If you’d prefer to help us fundraise by soliciting your donations in person, you can download and print out the pledge form to track your donations. You do not have to register for the race nor attend the day's festivities to help us fundraise! All checks should be made out to Smiles For Sophie Forever. You can mail in your pledge form and donations to the address on the form. Please mail in your pledges as you receive them in order to be eligible for fundraising prizes.
 

THANK YOU!

It is through these individual fundraising pages that we were able to exceed our fundraising goal for our inaugural event, so please consider creating a page to help us meet our $50,000 goal for this year.

If you have any questions about creating a team, a personal fundraising page or any other questions related to fundraising for this year’s event, please contact Sarah at sarah@smilesforsophieforever.org


DONATE NOW:
If you are unable to participate in this year's event but would like to help us reach our $50,000 goal, you can make a donation online through the active.com fundraising page set up for the 2014 event. We appreciate your continued support and could not do it without the generosity of so many!

Click here to donate to the 2014 SFSF Birthday Bash and Dash

 

Sponsors and Donors

We were fortunate to receive so many generous donations for the previous year’s event and could not have held such amazing events without the support of so many businesses and families. If you would like to be a sponsor or make a gift-in-kind donation for the 5th Annual Smiles For Sophie Forever Birthday Bash and Dash, please click on the links below for more information and complete the applicable forms so that we can recognize you for your generosity (forms for this year's event will be available soon).

- Letter to corporate sponsors/gift in-kind donors
- Corporate sponsorship/gift in-kind forms

Volunteers

The Bash and Dash is only made possible by an endless number of volunteers and for that we are so grateful! If you'd like to help out this year, either with pre-race planning, working packet pick-up, or working on race day, please email Tru Pace, our volunteer coordinator, or sign up online for a shift/job you'd like to work. Soon we will have a link in the upper left section of this page to Sign-Up Genius. Listed there will be all the jobs we need help with, for packet pick-up and for race day. Until then, please just email us and let us know how you'd like to help and when. No job is too small when it comes to this event!! Thanks so much!!

Hotel Information

The following hotels have room blocks for July 3-4. Please ask for the Smiles For Sophie room block.

Residence Inn Cleveland Westlake (book by June 3, 2014)
Complimentary hot breakfast, outdoor pool
30100 Clemens Rd
Westlake, OH 44145
440-892-2254
$134 - Studio king with sofa sleeper (sleeps 4)
$199 - Penthouse suite (2 double beds and sofa sleeper, sleeps 6)

Extended Stay America (no real room block so call ASAP and if rooms are available, they will honor the below rates if you mention SFSF)
Full kitchen, free wi-fi, grab and go breakfast
30360 Clemens Rd (right next to the above Residence Inn)
Westlake, OH 44145
440-899-4160
$90.24 + tax - deluxe room (queen bed and sofa sleeper)
$99.74 + tax - double room (2 queen beds and sofa sleeper)

Hampton Inn - Westlake (book by June 3, 2014)
Complimentary hot breakfast
29690 Detroit Rd.
Westlake, OH 44145
440-892-0333
$109 - king bed
$114 - two double beds

Red Roof Inn (book by June 6, 2014)
Grab and go breakfast
29595 Clemens Rd
Westlake, OH 44145
$64.99 - double
$74.99 - king (with microwave and mini-refrigerator)